Duties and responsibilities of a secretary
What does the term secretary refer to? A question that comes to the minds of many people. The term secretary refers to the person who provides assistance and support to every department in the organization. Appointing a secretary in large or small organizations is necessary to organize work.
The basic function of the secretary is to ensure that work is progressing well in the various departments of the organization, as he is responsible for performing a group of tasks, the most important of which are:
Data entry, maintenance, and document archiving
Arranging and organizing appointments, meetings and conferences
Preparing reports and submitting them to management
Follow up on office supplies and monitor their movement to order new quantities
Sending e-mails and faxes to the competent authorities
Travel Ticket Reservation
Directing calls, whether internal or external, to the relevant departments
Writing and coordinating various reports before submitting them to the competent authority
Good communication with customers and providing them with comfort to satisfy them
Good preparation for conferences and meetings and organizing appropriate halls for these events
Supervising the implementation of tasks and recommendations included in the meetings
Organizing work and preparing reports using the computer for better results
Providing all the data and information that managers need at work
Ensuring the validity and accuracy of data and information to ensure optimal workflow
Communicate with the organization’s departments to coordinate work between all departments
Adhering to the regulations and laws related to work in the organization and ensuring that they are not violated
– Attending in and outside calls
– Response for patient inquiries
– Good Communication skill both Spoken and written
– Can speak English and Arabic
– Attentive to details
– In-Doha, can join immediately
Job Types: Full-time, Permanent
Salary: From QAR5,000.00 per month
